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10 E-mail Organization Tips


Who doesn't have issues with organizing their inbox!? I receive close to 600 e-mail each day due to the variety of activities and contacts I have online. Some I am truly interested in their content - most I am not.

A big part of keeping your inbox and your e-mail organized is discipline. Yep, good ole' fashioned discipline! You need to make a consistent practice of checking your e-mail and accomplishing several tasks to keep ahead of the increased traffic of bits and bytes finding their way to your inbox.

What are we to do? Let's get organized!

1. Put your DELETE button to work! If you do not recognize the sender, look at the SUBJECT: field. Are there funny characters, alpha-numeric gibberish or it just doesn't make sense? Delete! Don't fall for tricky SUBJECT: fields that say any number of enticing comments only someone you know would say: "You left your umbrella...", "They said it's free!", "Hey how is it going?", "You blocked my IM", "Meeting is Rescheduled", or the one almost everyone wants to open "About Your Tax Refund".

None of these are from friends or folks you know or even companies you are doing business with. They are from spammers - the worst kind too - the ones who underestimate your intelligence by thinking these e-mail will be something you would take seriously. If you don't know the sender and the SUBJECT: field looks off, send them on their way to the trash!

2. Once you go through all your new e-mail and follow step #1 above, you are now ready to determine what to do with the e-mails that are left. Do you have several e-mail from the same party? Do you have e-mail from folks who e-mail you quite regularly? Do you have some e-mail that is personal business and others that are more serious and therefore, you probably need to keep a copy on hand?

This is where filters come in. Filters are your friends! Filters, or Rules as they are called in Outlook, are what allow you to organize your e-mail on the download. Yes, as you download your e-mail it can go into e-mail folders setup for specific topics or contacts!

You can have a "Mom" filter that sends all e-mail from dear old Mom right into your Mom folder. Set up filters to have e-mail from some of your hobby sites, go directly into their own folder. Your best friend can have his or her own folder. Another example is to have information from your financial institutions automatically end up in a folder specifically divided into further folders - Annuity, CDs, Stock, Bonds. The sky is the limit!

A side benefit of filters is that if you organize your e-mail to go into their own folders on download - your inbox has less e-mail that you requested or were expecting leaving only the questionable e-mail for you to review. Filters only need be setup once and they are in place until you delete them. Get your filters tightly setup and you can literally find only e-mail from spammers are left in your inbox.

One thing is clear about being online and e-mailing - it behooves you to become familiar and proficient with your tools. E-mail software being probably the most important. Check the HELP area or Web site of your e-mail software for further guidance on filters or rules. This is reading and skill building well worth the time when you realize how easily you can control your e-mail's organization moving forward.

3. Another use for your filters? As if filters are not already sounding like the best thing since sliced bread, you can use them to send certain e-mail right to the trash bypassing your inbox all together! You know, the e-mails for certain male enhancement products and adult sites - right to trash. Filters and rules can be used to not only send an e-mail to a certain folder by virtue of e-mail address, company or person's name, they can be configured to find certain adult or offensive terms when listed in the SUBJECT: or BODY of an e-mail message to you can send them right to trash on the download - gotta love it!

4. Back to your inbox... We now have filters in place that organize your e-mail on the download so all the e-mail you requested and or are expecting, is in their appropriate folders for you to read at your convenience. Now your inbox should only have the orphan e-mail with nowhere to go. After following the suggestions in #1 above, begin to review your e-mail.

If you run into an e-mail that is from a new mailing list you've subscribed to and plan on getting regular e-mail from, stop right there and make a folder and filter to accommodate these future e-mail. Set up a filter to look for something specific to that e-mail (usually e-mail address works best) and moving forward, on the download, those e-mails will go right into their own folder. Do this for any e-mail topic or contact you plan to receive e-mail from on a regular basis.

5. Read and delete. Read your e-mail as time permits and then delete any e-mail that doesn't have content worth keeping for future reference. Then, empty your trash daily. Loads of e-mail files use a ton of your system's resources. Not keeping copies of e-mail you really will never need in the future helps remove the clutter and drain on system resources.

6. When reading your e-mail you can prioritize when you want to address them. Many e-mail programs allow you to label e-mail by color when viewing a particular folder. For example you could have labels that at a glance tell you how you have prioritized your tasks. Say, red for urgent, blue for later, yellow for maybe. By opening that specific e-mail box you know, at a glance, which e-mail you have set to address right away and which you can get to as time permits.

7. Empty your trash daily but before emptying your trash, you want to be sure to take a quick look-see just in case any of your filters inadvertently picked up on some terms that were included in e-mail that you possibly didn't want to trash. This happens all the time! A quick once-over before deleting your trash will ensure legitimate e-mail you do want to see didn't get lost in the shuffle.

8. Create a folder called Follow-Up, Interesting or To Do. This is where you will file some of the e-mail from your inbox that peaked your interest that you would like to review in more detail but just don't have the time. Then, when time permits you can go to that folder and check into the e-mails worth keeping. Once you review them, though, either send them to another folder for keeps or send them to trash.

9. To avoid e-mail backup, be sure your inbox is cleared each day. Move e-mail to trash, a specific folder or your "To Do" folder, and then empty the trash. If e-mail is older than 90 days in your "To Do" folder - send them off to trash as most likely the information or offer is no longer current. By doing so each day, you keep your inbox clear and your e-mail much more organized.

10. What about all these folders? Have as many folders as you need to be organized and call them whatever will intuitively work for you with a glance. This system is different and unique to each and every user - make sure you use terms and a system that works for you.

The above 10 tips when practiced daily will make the world of difference in keeping your inbox organized and clutter free. Just a bit of discipline is all it takes to be on the road to less time spent dealing with e-mail which frees you up to do other important things... like responding to e-mail.

About the Author:
Judith Kallos is an authoritative and good-humored Technology Muse who has played @ http://www.TheIStudio.com for over a decade. Check out her popular E-mail Etiquette site @: http://www.NetManners.com


Todays News by officejax free advertising and ad exchange solutionsMORE RESOURCES updated Tue. July / 07 / 2020
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5 home remedies to treat cold and flu caused by the sudden change in weather  Times of India

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Migraines: Home remedies that work, according to real people  KSAT San Antonio

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Here are some home remedies to get rid of tanning  NewsBytes

Home Remedies for Migraine Relief and Prevention | Shape - Shape Magazine
Home Remedies for Migraine Relief and Prevention | Shape  Shape Magazine

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Home Remedies For Sore Throat: Try This Simple Ginger-Garlic Drink For Quick Relief  NDTV

Home remedies to soothe an upset stomach - Times of India
Home remedies to soothe an upset stomach  Times of India

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Here are some quick and easy home remedies for acne  NewsBytes

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Ministry of Ayush shares home remedies to stay safe from flu, other monsoon infections  Times Now

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TC Elderberry: Wellness and Home Remedies - 9 & 10 News  9&10 News

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Home Remedies: Ginger-Honey-Pepper-Lemon Water May Help Ease Cold And Cough  NDTV Food

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What Causes Back Pain? Expert Explains 5 Possible Reasons And Tips To Manage Pain At Home  NDTV

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Avoid home remedies, use insecticide correctly when going after spotted lanternflies, expert advises  Reading Eagle

COVID-19: Home Remedies For Oral Health Care During Lockdown - NDTV Food
COVID-19: Home Remedies For Oral Health Care During Lockdown  NDTV Food

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"Home remedies like lemon and salt just don't cut it anymore": Sanjeev Gauba, Kent  afaqs

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Pearly whites: Simple home remedies for a sparkling white smile  The South African

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Home remedies by Ayurved Parameshwar Arora: Are they effective in curing coronavirus?  Alt News

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Experiencing Too Much Hair Fall? Opt For These Home Remedies  India.com

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Hair Care Tips: Try These Quick Home Remedies To Get Rid Of Dull, Dry And Lifeless Hair  NDTV Doctor

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Constipation Home Remedies: 16 Natural ways to soften your stool for normal bowel movement  PINKVILLA

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Skincare Tips: Don't Squeeze, Use These Simple Home Remedies to Get Rid of Blackheads  India.com

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- Fighting pandemic-related MALT losses, medical crisis  Chestnut Hill Local

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Skin Care Tips: 5 Easy Remedies To Get Rid Of Blackheads And Whiteheads  Doctor NDTV

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Aloe vera for hair care: Here are some natural home remedies for healthy hair  NEWS HEADS

Eight Amazing Health Benefits Of Mustard Oil You Can’t Ignore - SheThePeople
Eight Amazing Health Benefits Of Mustard Oil You Can’t Ignore  SheThePeople

Immunity-boosting kadha: Covid-19 survivor shares recipe that helped her - The Indian Express
Immunity-boosting kadha: Covid-19 survivor shares recipe that helped her  The Indian Express

Coronavirus: Karnataka guidelines for home isolation for asymptomatic patients - The Indian Express
Coronavirus: Karnataka guidelines for home isolation for asymptomatic patients  The Indian Express

Tips to manage the seasonal flu at home - Business Insider India
Tips to manage the seasonal flu at home  Business Insider India

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Coronavirus Cure: Can coconut oil protect against COVID-19? Here's what doctors have to say  Jagran English

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Hina Khan to Divyanka Tripathi: TV actresses REVEAL their DIY home remedy tricks for a glowing skin  PINKVILLA

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Irregular Periods: 5 Quick Home Remedies  IWMBuzz

Malaika Arora Shares Her Homemade Immunity 'Nuskha' And It's Something To Try This Monsoon - NDTV Food
Malaika Arora Shares Her Homemade Immunity 'Nuskha' And It's Something To Try This Monsoon  NDTV Food

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Editorial: Don't ignore mosquitoes and West Nile virus  Chicago Daily Herald

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Kiara Advani uses this desi face mask recipe for her flawless skin  Times of India

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Malaika Arora uses these Indian ingredients to make a homemade immunity-boosting tonic  VOGUE India

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Beauty Tips: How to Get Rid of Pimples on The Scalp  India.com

DIY beauty products can make skin glow - Atlanta Journal Constitution
DIY beauty products can make skin glow  Atlanta Journal Constitution

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These home remedies will help you to get rid of oily skin  BOL News

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Hyderabad: Police personnel win over Covid, resume work and narrate how bosses' concern boost morale  Mumbai Mirror

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Boost your immunity with these super simple home remedies  Times of India

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How to avoid back and neck pain while working from home  TODAY

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Meghan Markle's favourite anti-acne remedy is an essential oil you already have at home  VOGUE India

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Keep Your Lungs Healthy With These Simple Methods  NDTV Doctor

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Stuffed wards, tired doctors: Only Covid hospital in Kalyan-Dombivali near Mumbai crumbles  ThePrint

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5 natural home remedies for insomnia that can help you get better sleep - Insider  INSIDER

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Not feeling well? Here are some practical home remedies  Houston Chronicle

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9 clinically proven natural remedies for common ailments  MD Linx

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Try these natural pain relievers as quick home remedies  The Indian Express

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5 natural home remedies to get relief from flu  Times of India

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Coronavirus home remedies: separating fact from fiction  FOX13 Memphis

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Myth-busting: Which of these DIY home remedies for coronavirus are actually effective?  KPRC Click2Houston

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Dangerous Home Remedies for COVID-19  Everyday Health

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Coronavirus Fact Check: Do these 'home remedies' actually help?  NBC2 News

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COVID-19 meets the 2020 election: The perfect storm for misinformation  Herald-Mail Media

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Mayo Clinic Minute: Easing the Itch of a Mosquito Bite  RisMedia.com

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11 Home Remedies for Glowing Skin and Mistakes to Avoid  Greatist

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No, garlic won't prevent COVID-19. These 'home remedies' and 'cures' just don't work  NorthJersey.com

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Home Remedies for Allergies: Natural Ways to Ease Symptoms  Shape Magazine

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Home remedies: Herbal supplements may not mix with heart medicines  Medical Xpress

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Question of the day: Can home remedies such as garlic, red pepper, saline, hot baths or alcohol protect a person from catching COVID-19?  Victoria Advocate

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Best Natural Remedies for Common Health Issues That Work  Prevention.com

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Chloroquine, home remedies are not the answer to treat coronavirus, experts say  TribLIVE

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Coronavirus Prevention: Make hand sanitizer at home using these three ingredients  Times of India

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Do home remedies work to fight the flu?  Siouxland News

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13 Home Remedies for Acne, According to Dermatologists  Men's Health

5 effective home remedies for vaginal itching - Times of India
5 effective home remedies for vaginal itching  Times of India

Four home remedies to get rid of a toothache when you can't see a dentist - Insider - INSIDER
Four home remedies to get rid of a toothache when you can't see a dentist - Insider  INSIDER

Using home remedies to treat the common cold - kjrh.com
Using home remedies to treat the common cold  kjrh.com

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6 home remedies for mosquito bites and itches  Times of India

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Home remedies can ease symptoms of cough, sore throat  Daily Herald

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Can Natural Remedies Really Help You Fight the Coronavirus?  Discover Magazine

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10 natural and home remedies for ulcers  Medical News Today

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Diverticulitis: 8 home remedies and natural treatments  Medical News Today

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Psoriasis: 12 home remedies and how to avoid triggers  Medical News Today

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Listeners Ask About Home Remedies, Carry-Out Food and Warm Weather When Dealing with Coronavirus  WKSU News

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15 natural remedies for a sore throat: Marshmallow root and more  Medical News Today

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Home remedies doctors swear by  Mumbai Mirror

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Have a Cough or Flu (But Not Coronavirus)? Try These Home Remedies  OZY

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7 best home remedies to get rid of knee pain  Times of India

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3 Lifestyle Tweaks That Can Help Boost Your Immunity  Femina

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Home remedies — did mother know best?  tnonline.com

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10 home remedies to treat dark circles  Times of India

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Home remedies: high blood pressure and cold remedies  Medical Xpress

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Fever home remedies: Adults, children, and infants  Medical News Today

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Stuck at home during lockdown? Home remedies to cure minor illnesses  Times of India

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Home remedies for cold feet and palms  Times of India

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Do Any Bronchitis Home Remedies Actually Work?  Health Essentials from Cleveland Clinic

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Say Thanks To Honey Because Of These 5 Amazing Home Remedies  NDTV Swirlster

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Honey-pepper and water boiled with tulsi-haldi — Modi bats for Covid-19 ‘home remedies’  ThePrint

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Natural home remedies that can help you with kidney stones  Times of India

Science-backed home remedies you can rely upon - TheHealthSite
Science-backed home remedies you can rely upon  TheHealthSite

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3 Home Remedies for an Ear Infection  Health Essentials from Cleveland Clinic

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5 home remedies to deal with the problem of low blood pressure  Times of India

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Thirteen old-fashioned home remedies using everyday food which really work  Mirror Online

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Dry scalp: 9 natural home remedies  Medical News Today

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